---
title: "Set up time categories and daily targets"
description: "Choose the categories technicians log non-ticket time against, mark which ones are leave, and set the hours each technician's day is measured against."
url: "https://support.outpostplatform.com/msp/timesheet-settings/"
product: "depot"
type: "how-to"
status: "draft"
ai_summary: "MSP plan, psa:admin. Timesheets > Settings. Time categories are Work or Leave; leave counts toward the target but not as billable. Shipped: PTO, Sick, Holiday (leave), Admin, Internal meeting, Training, Travel (work). Archive keeps logged entries. Daily target per technician, Monday to Friday, default 8:00; 0 means none."
availability:
  plans: ["msp"]
  permission: "psa:admin"
  preview: false
source: "https://gitlab.com/outpostplatform/docs/-/edit/main/src/content/docs/msp/timesheet-settings.md"
license: "CC BY 4.0"
---

# Set up time categories and daily targets

Two settings shape every timesheet: the time categories technicians log
non-ticket time against, and the daily target each technician's day is
measured against. This page shows how to set up both. For how they count on a
timesheet, see
[Targets, billable time, and leave](/msp/timesheets/#targets-billable-time-and-leave).

## Before you begin

- You are on the MSP plan and hold `psa:admin`. By default only the Owner role
  does.

## Set up time categories

Select **Timesheets** > **Settings**. **Time categories** lists every
category, with its **Name**, **Kind**, and **Order**.

Your practice starts with these:

| Name | Kind |
| --- | --- |
| **PTO** | Leave |
| **Sick** | Leave |
| **Holiday** | Leave |
| **Admin** | Work |
| **Internal meeting** | Work |
| **Training** | Work |
| **Travel** | Work |

The kind decides how a category counts:

- **Work** is time spent working that is not on a client's ticket or task. It
  counts toward the day's target and in the **Billable** percentage, as
  non-billable time.
- **Leave** is time not worked, such as PTO. It counts toward the day's target,
  so a day of PTO meets it, but it never counts as billable and is left out
  of the **Billable** percentage.

### Add a category

1. Under **Time categories**, enter its name in **New category**. Two live
   categories cannot share a name, whatever the capitalization.
2. Choose **Work** or **Leave** in **Kind**.
3. Select **Add category**.

### Change a category

1. Select **Edit** on the category.
2. Change its **Name**, its **Kind**, or its **Order**. Lower numbers list
   first, on the timesheet and in **Add time**.
3. Select **Save**.

Changing a category's kind changes how every entry already logged against it
counts, including in past weeks.

### Archive a category

Select **Archive** on a category you no longer want offered. It is gone from
**Add time**, and every entry already logged against it stays on the
timesheets it is on. Select **Restore** to offer it again.

## Set daily targets

**Daily targets** lists every technician with their **Daily target, Monday to
Friday**. Saturday and Sunday have no target.

1. Enter the technician's target as hours and minutes, such as `7:30`, up to
   `24:00`. Enter `0` for no target at all, for example for someone who does
   not work set hours.
2. Select **Save**, or press <kbd>Enter</kbd>.

A technician's target is 8:00 until you change it. A change applies to every
week that is not approved, including past ones, the next time the week is
opened. An approved week keeps the target it was approved against; if it is
reopened, it takes the current target.

## Verify

- A category you added appears in **Add time** under **Other time**, marked
  **(leave)** if it is leave.
- A technician's day strip shows their target on Monday to Friday.

## Next steps

- [Fill in and submit your timesheet](/msp/timesheet-week/)
- [Timesheet reference](/msp/timesheet-reference/)