--- title: "Fill in and submit your timesheet" description: "Check your week against your daily target, add the time that is missing, correct entries in the grid, and submit the week for approval." url: "https://support.outpostplatform.com/msp/timesheet-week/" product: "depot" type: "how-to" status: "draft" ai_summary: "MSP plan. Timesheets > My timesheet shows one week: a day strip against the daily target, totals, and a grid of ticket, task, and other time by day. Add time logs ticket, task, or other time on a day. A cell opens that day's entries to edit, delete, or add to. Submit week sends it for approval; Recall takes a submitted week back. Needs ticket:write." availability: plans: ["msp"] permission: "ticket:write" preview: false source: "https://gitlab.com/outpostplatform/docs/-/edit/main/src/content/docs/msp/timesheet-week.md" license: "CC BY 4.0" --- # Fill in and submit your timesheet Your timesheet already holds the time you logged on tickets and project tasks this week, on every client. This page shows how to check the week against your target, add the time that is missing, correct an entry, and submit the week so it can be approved. For how timesheets work, see [Timesheets](/msp/timesheets/). ## Before you begin - You are on the MSP plan and hold `ticket:write`. - Other time is logged against the time categories your practice has set up. See [Set up time categories and daily targets](/msp/timesheet-settings/). ## Open your week Select **Timesheets** > **My timesheet**. It opens on this week, headed **Week of** and the dates, such as **Week of Oct 26 - Nov 1, 2026**. - The arrows on either side of the dates move to the previous and the next week. **This week** brings you back. - If last week is still **Draft** or **Returned**, a warning says **Last week isn't submitted**. Select **Open last week** to finish it. ## Check the day strip The day strip shows one card per day, Monday to Sunday. Each card shows the day's total against its target, such as **6:30 / 8:00**, and a bar that fills toward the target. A day that has met its target is marked as met, and a day under it as short. A weekend day with no time shows no bar. A day you have time off booked for on the dispatch calendar shows **Vacation scheduled**, **Sick leave scheduled**, **Holiday**, or **Time off scheduled**. The booking adds no time. Log the hours as leave with [Add time](#add-time) if they count toward your target. Below the strip, the week's totals show: - **Total**, against the week's target. - **Billable**, with the share of your non-leave time that is billable. - **Leave**. ## Read the grid The grid has a row for every ticket, task, and category you have time on this week, and a column for each day. Times are hours and minutes, such as `1:15`. - Under **Work** are tickets and tasks, each with the client's name. The ticket or task name opens it. - Under **Other time** are time categories. Leave categories carry a **Leave** chip. - **Daily total** at the foot adds up each day. ## Add time Use **Add time** for work you did not log as you went. 1. Select **Add time**. 2. In **What the time is for**, choose **Ticket**, **Task**, or **Other time**. 3. Pick what the time is for: - **Ticket:** the **Ticket** list starts with the tickets you have worked this week and last, under **Worked recently**. To find another, type at least three letters in **Find a ticket**. It matches the beginning of a word in the subject, or a whole ticket reference, across every client. Matches are listed under **Search results**. - **Task:** the **Task** list holds the tasks you have worked this week and last, then the open tasks assigned to you. - **Other time:** choose the **Kind of time**, such as **PTO** or **Training**. Leave categories are marked **(leave)**. 4. Choose the **Day**. 5. In **Time**, enter hours and minutes, such as `1:15`, or minutes, such as `75`. The most is `24:00`. 6. For ticket and task time, clear **Billable** if the time is not charged to the client. 7. Optionally, enter a **Note**. 8. Select **Add time**. Ticket and task time added here is logged on the ticket or task itself, at noon on the day you chose, as if you had logged it there. The client's agreement classifies it, and it shows on the ticket's **Time** tab. The charge type is the agreement's default. To choose another, log it from the ticket instead. See [Log time on a ticket](/msp/time-and-dispatch/#log-time-on-a-ticket). ## Change or add time in a cell Select a cell in the grid to open that row's entries for that day. The dialog is headed with the row and the day, such as **#1051 VPN drops, Tue Oct 27**. - **Edit** an entry to change its **Time**, its **Note**, or, for ticket and task time, **Billable**. Select **Save**. - **Delete** an entry and confirm with **Delete**. - To add more time to the same row and day, enter **Add time** and optionally a **Note**, and select **Add**. An entry marked **Invoiced** is on a finalized invoice and has no **Edit** or **Delete**. A cell with no time on it shows **Nothing logged here on this day.** ## Submit the week When the week is complete, select **Submit week**. The state changes to **Submitted**, and the week appears on the approvers' **Approvals** page. You can submit the week in progress. A week that has not started cannot be submitted, and **Submit week** says **This week has not started yet.** A submitted week stays editable until it is approved. If you change it after submitting, an approver who opened it before your change is asked to check it again. ### Recall a submitted week To take a submitted week back before it is decided, select **Recall**. The week returns to **Draft**, and you submit it again when it is ready. ### Fix a returned week When an approver returns your week, it shows **Returned by** and the approver's name, with their note saying what to fix. Make the changes, then select **Submit week** again. ### After the week is approved An approved week shows who approved it and when, and **Time in this week can't be changed until an approver reopens it.** The grid has no editing, and every attempt to change your time in that week, on the ticket or anywhere else, is refused. On a ticket's or task's **Time** tab, entries in that week show **Approved timesheet** and have no **Edit** or **Delete**. Ask an approver to reopen it. See [What approving a week locks](/msp/timesheets/#what-approving-a-week-locks). ## Verify - The day strip shows each day against your target, and **Total** matches the time you expect. - After you submit, the chip next to the week reads **Submitted**. - Ticket time you added from the timesheet is on that ticket's **Time** tab. ## Next steps - [Time your work with the timer](/msp/timesheet-timer/) - [Approve timesheets](/msp/timesheet-approvals/) - [Timesheet reference](/msp/timesheet-reference/)